Overview:
The Department Assistant is responsible to administratively support the CEO in all aspects of their work.
Key Responsibilities:
- Deliver administrative assistant in the Government Relations section
- Follow-up with various ministries and government entities in relation to securing Work Visas, Work Permits, Business visas and Exit Permits
- Issue Exit Permits to eligible employees
- Handle all typing and correspondence such as Work Visas & Permits, Passports and ID cards and obtain appropriate signatures
- Assist FFWWC 2025 LOC employee get acquainted with laws such as Work Visas, Passport & ID renewals
- Support the process of medical testing and finger print registering of new oversee employees and their dependants
- Maintain documentation, classify and file storage for future reference
- Coordinate with the team members for embassies locations, maps etc.
- Carry out other duties such as making photocopies, scanning, filing and operating a fax machine
- Provide information and assistance to team members and employees
- Contribute and represent in various meetings relevant to government relations services
- Perform any other duties assigned by the supervisor directly related or relevant to the job
Qualifications and Experience:
- A minimum experience of 5-8 years experience in an administrative role, preferably in immigration services in governmental organization
- Bilingual, strong communication and reading skills in Arabic and English
- University degree in appropriate subject (or adequate training/vocational education)
- Experience in international sports / event management
- Knowledge of even planning and event project management processes
- Experience or knowledge of local culture will be an added benefit
- Strong IT skill including MS Office (Word, Excel, Visio, PowerPoint)
- Fluency in English and other languages are an added benefit
- Team Player, willing to work to tight timelines
- Positive attitude, patience and persistence
- Proven track record in managing complex projects, preferably international sports events
- Experience of working in the region and knowledge of local culture will be an added benefit