Overview:
The Department Assistant is responsible to administratively support the CEO in all aspects of their work.
Key Responsibilities:
- Diary, Expenses and Travel management – Meetings facilitation, travel coordination, scheduling, expense management
- Ad hoc project management – Administrative and operational support for events or project as assigned by Director
- Personnel management – time system plus HR coordination
- Meetings (special events) management – agendas, minutes, presentations, rooms, invitations etc.
- Divisional reporting and administration – Council submissions, quarterly reports, reports for Management Board meetings
- Correspondence and documentation – correspondence in all FIFA languages (letters, emails, faxes), filing, archives, coordinates translations, divisional mail
- Information management – Keeping all platforms for Divisional information up to date: intranet, org chart, contact list
- Divisional activities – Coordination of Divisional activities like monthly birthdays, yearly Xmas dinner, yearly Team Building activity
Qualifications and Experience:
- A minimum administration experience of 3-5 years
- University degree in appropriate subject (or adequate training/vocational education)
- Experience in international sports / event management
- Knowledge of even planning and event project management processes
- Experience or knowledge of local culture will be an added benefit
- Strong IT skill including MS Office (Word, Excel, Visio, PowerPoint)
- Fluency in English and other languages are an added benefit
- Team Player, willing to work to tight timelines
- Positive attitude, patience and persistence.